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Executive Assistant

This position provides primary administrative support to the President/CEO of REMSA Health and supports other executive staff members. Responsibilities include managing schedules, preparing reports, arranging meetings/events, executing projects, and taking meeting minutes. This position is also responsible for assisting other departments with administrative tasks as needed. An ideal candidate would be an excellent multitasker and someone who is extremely organized and detail oriented.

Position Summary

Within this general framework, the following is used as a partial description and is not restrictive as to duties required:

  • Provides primary administrative support to the President/CEO, in addition to secondary support for other executive staff members and departments
  • Presents a highly professional image, while dealing with internal and external customers
  • Maintains a high level of discretion and confidentiality while working on sensitive company information
  • Preform receptionist duties by greeting and receiving visitors at the front desk and directing them appropriately
  • Anticipates President/CEO’s needs and responds appropriately
  • Maintains the President/CEO’s calendar and proactively solves any conflicts or needed coordination
  • Drafts written correspondence and presentations as needed
  • Organizes incoming and outgoing correspondence
  • Ensures office supplies are stocked and available for office members
  • Prepare and deliver monthly Board of Director information packets, reports, etc.
  • Screen phone calls and provides follow up as required
  • Schedule appointments and meetings as needed
  • Handles travel arrangements for the office
  • Maintain filing and archived records
  • Takes detailed meeting minutes as required
  • Receive and sort daily mail as needed
  • Assist with packing and shipping for the executive staff
  • Gathers and compiles statistical data as required
  • Maintain contact lists as needed
  • Research and arrange special events as assigned
  • Other projects and duties as assigned

Qualifications/ Experience Requirements

  • High School Diploma or equivalent education required
  • Some post high school education plus
  • A minimum of three (3) years previous administrative experience required, preferably within executive assistant role
  • Must be highly customer service-oriented
  • Must be able to take detailed meeting minutes as required
  • Must have excellent written and verbal communication skills
  • Must be detail oriented and organized
  • Must have excellent time management and process skills
  • Must be professional, discrete and confidential
  • Must be proficient with various computer programs (Microsoft suite including Outlook, Excel, Word and PowerPoint)
  • Experience with other computer programs a plus (Photoshop, Publisher, Visio, etc.)

Pay & Benefits:

Pay is commensurate with your experience level. Many companies claim to have a great benefit package, but how many will offer you the following?

  • Medical, dental and vision insurance available day one of employment
  • Company matched 403b retirement plan
  • Company paid Short & Long Term Disability coverage
  • Tuition Reimbursement & an Education Center onsite
  • AD&D, Life & Critical Illness insurance
  • HSA with company contribution
  • Pet Insurance
  • 10 company recognized holidays that includes an employee designated holiday
  • High bank limit PTO plan with a self-directed cash out provision with an additional 3 contingency days for new employees within first year.
  • Gym Membership reimbursement
  • Service awards program
  • Spot recognition program
  • Employee Assistance & PTO Donation programs
  • And more…
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